PAIA MANUAL
Prepared in terms of Section 51 of the Promotion of Access to Information Act 2 of 2000
Lebone Marang and Summer
Registration Number: K2018/598479/07
This Manual is published in terms of Section 51 of the Promotion of Access to Information Act, 2000.
The purpose of this Manual is to inform members of the public of the categories of records held by Lebone Marang and Summer and the procedure to request access to such records.
This Manual is also prepared in compliance with the Protection of Personal Information Act, 2013.
Company Details
Registered Name: Lebone Marang and Summer
Registration Number: K2018/598479/07
Physical Address: Weltevreden Park, Roodepoort, Johannesburg, 1709
Postal Address:
Weltevreden Park,
Roodepoort,
Johannesburg,
1709
Telephone: +27 69 676 3644
Email: admin@lebonemarang.co.za
Website: https://lebonemarang.co.za/
Information Officer
Full Name: Lebogang Khunou
Title: Chief Executive Officer
Telephone: +27 69 676 3644
Email: lebokhunou@lebonemarang.co.za
The Information Officer is responsible for ensuring compliance with PAIA and POPIA and for handling all access to information requests.
Guide in Terms of Section 10 of PAIA
A Guide to PAIA is available from the Information Regulator of South Africa.
Contact Details of the Information Regulator:
Website: https://www.justice.gov.za/inforeg/
Email: enquiries@inforegulator.org.za
Records Held by Lebone Marang and Summer
Lebone Marang and Summer holds records in accordance with its operational, governance, and compliance requirements.
Categories of records include:
Corporate Governance
• Registration documents
• Memorandum of Incorporation
• Board and management records
• Policies and procedures
Financial Records
• Accounting records
• Annual financial statements
• Budgets
• Audit reports
• Tax records
Human Resources
• Employment contracts
• Payroll records
• Leave records
• Disciplinary records
• Recruitment documentation
Programme and Beneficiary Records
• Youth application forms
• Academic documentation
• Participation agreements
• Attendance registers
• Assessment results
• Monitoring and evaluation reports
Partner and Funder Records
• Contracts and MOUs
• Grant agreements
• Funding proposals
• Reporting documentation
Operational Records
• Service provider agreements
• Supplier records
• Procurement documentation
Marketing and Communications
• Media releases
• Event documentation
• Website content
• Social media content
Digital and IT Records
• Website analytics
• CRM data
• Email communications
• Cloud storage records
Records Available Without Request
Certain information is available on the organisation’s website at:
https://lebonemarang.co.za/
This may include:
• Organisational overview
• Programme information
• Contact details
• Public announcements
Processing of Personal Information
Lebone Marang and Summer processes personal information in accordance with the Protection of Personal Information Act.
Categories of Data Subjects
• Employees
• Youth applicants and programme participants
• Donors and funders
• Partners and suppliers
• Website users
Categories of Personal Information
• Identity information
• Contact details
• Academic records
• Employment history
• Banking details where stipends apply
• Evaluation and assessment data
Purpose of Processing
• Recruitment and onboarding
• Programme delivery
• Monitoring and reporting
• Compliance with funder requirements
• Financial administration
• Communication and stakeholder engagement
Recipients of Personal Information
Personal information may be shared with:
• SETAs and public funding bodies
• Government departments
• Auditors
• Professional advisors
• Service providers supporting programme delivery
Cross Border Transfers
Personal information may be stored on secure cloud based platforms. Where data is transferred outside South Africa, reasonable safeguards are implemented to ensure protection.
Security Measures
The organisation implements reasonable technical and organisational measures to protect personal information against loss, misuse, and unauthorised access.
Request Procedure
A request for access to records must be made in writing to the Information Officer.
The request must:
• Be made using the prescribed PAIA request form
• Provide sufficient detail to identify the record requested
• Provide contact details of the requester
• Specify the form of access required
Requests may be submitted via email to:
lebokhunou@lebonemarang.co.za
Fees
A requester may be required to pay a prescribed request fee and access fee as determined by applicable regulations.
The Information Officer will notify the requester if a fee is payable before processing the request.
Grounds for Refusal
Access to certain records may be refused in accordance with PAIA.
Grounds for refusal may include:
• Protection of personal information
• Commercial confidentiality
• Protection of privileged information
• Protection of third party rights
Remedies Available
If a requester is dissatisfied with a decision, they may lodge a complaint with the Information Regulator.
Contact details are available on the Information Regulator’s official website.
Availability of the Manual
This Manual is:
• Published on the website of Lebone Marang and Summer
• Available for download as a PDF from the website
Website: https://lebonemarang.co.za/
This Manual may be updated from time to time in line with legal and operational requirements.
